Worcester Tenant Fees

Tenant Fees

When you decide to rent a home, you need to budget not just for the monthly rent and household bills, but also the initial costs. Your agent will normally ask you to pay a deposit and an administration charge in addition to the first months’ rent. A full breakdown of our fees can be found further down this page.

All fees include VAT where applicable.     Northwood Worcester has Client Money Protection in place with RICS.

When you find a property that you like, you will need to pay a Set-up Fee in order to process your application. 

Generally, we will only deal with one application for a property at a time. Should you later decide not to progress with the application, the set-up fee will not be refunded to you as other potential lettings will have been lost to meet the reasonable costs and/or loss of rent whilst the property was withdrawn from the market. It will however be refunded to you in full if the landlord is unable or chooses not to proceed.

When the tenancy starts, you will then need to pay a deposit (usually the equivalent of one and a half months' rent) plus the first months' rent in advance. 

A deposit is a sum of money taken to be held as security for the performance of the tenancy agreement and can be used against any costs or damages at the end of your tenancy as detailed in your agreement. The value of the deposit may vary depending on your personal circumstances. 

The above payments must be in cleared funds to enable the tenancy to commence.

Set-up Fee

The set-up fee goes towards the costs of referencing, financial and other initial checks and is contribution towards the preparation of the tenancy agreement and inventory.


If you are a student, are unemployed or on a low income, you may be asked to provide a guarantor who will need to be a home owner in full-time employment or financially secure retirement. We will need to carry out reference, financial and other checks on the guarantor and there will be a Guarantor Fee* for the additonal set-up work involved.

The guarantor will be asked to read your tenancy agreement and sign a guarantor agreement before the tenancy starts.

* This is a non-refundable payment.

Renewal Charge

Tenancies are normally renewed every six months. Each time you decide to renew the tenancy for a further fixed term, a charge will be made. This amount is payable in advance and must be received prior to a new contract being signed.

Late Payment of Rent

We reserve the right to charge a fee for chasing any rents that are received more than three days late from the due date.

Early release from tenancy

If you want to leave the property before the end of the tenancy, the landlord may agree to this, but may ask you to continue to pay the rent and all household bills until the date a new tenant moves in or your tenancy comes to a natural end, whichever is the sooner. You may also be asked to pay the reasonable costs involved with re-letting the property.

Mortgage/Landlord references

We are normally pleased to provide a reference for the above purpose. To cover our costs in administration we may charge a fee for this service.

Check out

We may charge a fee for the Check Out appointment if you do not attend to cover the additional administration involved.

If we are unable to complete the agreed Check Out appointment due to unreasonable delays by you on the day of the appointment, you may also be charged to cover our reasonable costs. Please also note that rent is payable until the day you move out of the property and surrender the keys.

Arrangement Fee

If we need to arrange for any work at the end of the tenancy because of damage to the property caused by you, we will charge you an arrangement fee of 10% of the cost of the work. This is subject to a minimum charge.

Overpayment of rent

We do not have the authority to cancel your Standing Order at the end of the tenancy and this is your responsibility. If we need to refund you rent because you have not done this, we may charge you an arrangement fee to cover the cost of administration.

Please note: At times we may accept payment for some of these fees by credit card. Should this be the case, there will be a charge added to reflect the amount that we will have to pay for the transaction. We will always tell you if we have to make any charges when accepting payments.

Our tenant fees are as follows:


  Charge (inclusive of VAT where applicable)
Set-up Fee - for up to 2 Applicants £200.00
Set-up Fee - per additional Applicant £90.00
Set-up Fee - per Guarantor £90.00



  Charge (inclusive of VAT where applicable)
Holding deposit / Reservation £200.00
Guarantor £90.00
Renewal Charge £50.00
Early Release from Tenancy £420.00
Mortgage/Landlord References £0.00
Abandoned Check Out £30.00
Minimum Arrangement Fee £48.00
Overpayment of Rent £30.00

Northwood Worcester

Opening Times

Monday - Friday 9:30 - 17:30 Saturday 9:30 - 12:00 Sunday Closed
Northwood (Worcester) Limited, 41-43 Barbourne Road, Worcester, WR1 1SA - Company No. 4640027 - VAT Reg. No. 819201644

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