Being a landlord in 2025 comes with great opportunities and important responsibilities. With the rental sector seeing ongoing legislative changes, it’s vital for landlords in York to stay informed, proactive, and compliant. This helps avoid costly mistakes while also giving tenants the confidence to stay longer and look after your property. Whether you own one buy-to-let or manage a larger portfolio, this practical checklist will help you meet your legal obligations and succeed as a landlord this year.
Know your legal obligations
Rental legislation in England is constantly evolving. From updated safety rules to deposit schemes and documentation requirements, knowing your responsibilities is essential.
Start by reviewing the UK Government’s “How to Let” guide to make sure your processes are aligned with national standards. In York, it’s also a good idea to check for local requirements via City of York Council’s landlord advice page.
Safety checks and property standards
York landlords must meet a range of safety and quality requirements to ensure tenants are protected:
- Gas safety certificate (CP12): Must be renewed annually and issued by a Gas Safe registered engineer.
- Electrical Installation Condition Report (EICR): Required every five years and must be provided to tenants.
- Energy Performance Certificate (EPC): All properties must meet a minimum EPC rating of E, with future proposals to raise this to C for new tenancies.
- Smoke and carbon monoxide alarms: Smoke alarms must be fitted on every floor and CO alarms in any room with a solid fuel appliance. These must be tested regularly.
Ensuring your property meets these standards is not only a legal requirement – it shows tenants that you care. At Northwood York, we offer full management services to help landlords stay compliant and on schedule with all certifications.
Tenancy agreements and documentation
A robust tenancy agreement is the foundation of a smooth landlord-tenant relationship. This should clearly outline rent due dates, responsibilities for maintenance, and notice periods. We recommend using an Assured Shorthold Tenancy (AST) agreement tailored to your property type.
You must also:
- Register the tenant’s deposit in a government-approved scheme (e.g. DPS, TDS, or MyDeposits) within 30 days
- Provide the tenant with the deposit protection scheme details and prescribed information
- Supply the current version of the “How to Rent” guide at the start of each tenancy
Missing these steps could affect your ability to regain possession of your property through a Section 21 notice. Our team can help make sure every legal box is ticked.
Right to Rent checks
As a landlord, you’re responsible for verifying that every adult tenant has the legal right to rent in England. This means checking their ID in person (or via certified digital processes) before they move in.
You must keep copies of these documents and perform follow-up checks for any time-limited visas. Non-compliance can result in hefty fines. It’s an important step that helps protect both you and your tenants.
Provide these documents at the start of a tenancy
To stay fully compliant, York landlords must issue the following at the beginning of any new tenancy:
- Valid Gas Safety Certificate
- Current Energy Performance Certificate (EPC)
- “How to Rent” guide
- Deposit protection certificate and scheme information
- EICR if applicable
Tenants rely on this information to understand their rights and responsibilities. It’s also a legal requirement to issue these documents before a tenancy begins.
Stay on top of property condition
Landlords have a legal duty to keep their properties in good repair. Under the Housing Health and Safety Rating System (HHSRS), you must address any hazards, from faulty electrics to damp and mould.
Regular inspections (with appropriate notice) are essential. This lets you:
- Identify repairs early
- Maintain safety standards
- Keep tenants satisfied
At Northwood York, our fully managed lettings service includes routine checks and 24/7 maintenance reporting, so nothing slips through the cracks.
Keep up with York’s market trends
The property market in York has remained strong thanks to its historic appeal, strong schools, and excellent transport links. In 2025, the average property price in York is around £335,000, with average monthly rents close to £1,150. Family homes and city-centre apartments are especially in demand.
With growing demand from professionals working in Leeds, Harrogate, and even remotely from London, York landlords are well-positioned to enjoy strong yields and low voids.
Need tailored advice? Request a free rental valuation from our local team to see how your property compares.
Your letting partner in York
Staying compliant as a landlord doesn’t need to be stressful. With the right advice and support, you can protect your property, build positive tenant relationships, and grow your returns.
At Northwood York, we offer expert guidance on legislation, inspections, repairs and rent collection€”all with a personal, friendly approach. Whether you’re just starting out or expanding your portfolio, we’re here to help you succeed in 2025 and beyond.
