Whether you’re upsizing, downsizing or relocating, getting your paperwork sorted before you find a buyer can make all the difference.
From legal checks to energy ratings, today’s home sales rely on documentation, and delays in producing the right paperwork can slow everything down. So, what should you have ready from the outset?
Related: Step-by-step guide to selling a property
Documentation: the backbone of a smooth sale
The process of selling a property brings together a range of professionals such as agents, solicitors, surveyors, and lenders, all working toward the same goal. But if documentation isn’t ready at key points, things can quickly stall.
Being prepared helps keep your buyer committed, prevents delays in the chain, and shows you’re serious about moving forward. It’s a simple step that can have a major impact.
What should you prepare, and why?
Legal proof of ownership
Your solicitor will need to confirm that you legally own the property. Most registered homes will have their title held by HM Land Registry, but if you’ve owned the property for decades, the deeds may only exist as paper copies. If these are missing, it can take time to resolve, so act early.
Your ID and address
Anti-money laundering regulations mean estate agents and solicitors must verify your identity. You’ll be asked to provide:
- One official form of photo ID (e.g. driving licence or passport)
- One recent proof of address (utility bill or bank statement dated within the last three months)
Energy Performance Certificate (EPC)
You’ll need a valid EPC before your property can be marketed. These certificates show how energy-efficient your home is and are valid for 10 years. If you don’t have one, or it’s expired, we can help arrange a new assessment.
Related: How To Make Your Property More Energy Efficient
Details of your mortgage
If there’s still a mortgage on your home, your solicitor will request a redemption statement from your lender. This outlines how much remains to be repaid on completion day. If you have a Help to Buy: Equity loan or second charge, those details will need to be included too.
The TA6: property information form
This is one of the most important forms you’ll complete. It includes everything from neighbour disputes and alterations to utility suppliers and parking rights. Buyers rely on this to understand the history and condition of the property, so accuracy is crucial.
The TA10: fittings and contents
Which fixtures are staying, and which are going? This form clarifies whether you’re leaving behind integrated appliances, curtain poles, or the garden shed. Setting expectations here avoids any late-stage confusion or complaints.
Certificates for works or upgrades
If you’ve had work done to your home, such as a loft conversion, extension, or window replacements, you’ll need supporting documentation:
- Planning permission (if applicable)
- Building regulations sign-off
- Completion certificates
- FENSA certificate for new windows and doors
Missing any of these could delay the sale, especially if your buyer’s mortgage provider requests confirmation.
Guarantees and warranties
Providing copies of any existing guarantees can offer peace of mind to buyers. These might include:
- NHBC warranty (for newer homes)
- Boiler warranties
- Damp proofing guarantees
- Electrical installation certificates
- Leasehold paperwork (if relevant)
Selling a leasehold flat or maisonette? You’ll need to gather:
- A copy of the lease
- Ground rent and service charge details
- Building insurance information
- Contact details for the freeholder or managing agent
- Any upcoming maintenance plans
This information can take time to obtain from managing agents or freeholders, so it’s important to start early.
Can’t find something? Don’t worry
Missing paperwork isn’t the end of the world. Many documents can be requested or recreated with the help of your solicitor or managing agent. But bear in mind, the longer it takes to sort these, the greater the chance there is of a buyer losing patience or seeking another property.
Documents you need to sell
Here’s a clear list to help you stay on top of the essentials:
- Valid photo ID and proof of address
- Title deeds or Land Registry copy
- Energy Performance Certificate (EPC)
- Mortgage and lender information
- TA6 (property information form)
- TA10 (fittings and contents form)
- Planning and building regulation certificates
- Warranties or guarantees
- Leasehold documents (if applicable)
Get ahead of the process
Paperwork might not be the most exciting part of selling, but it’s one of the most important. With the right documents ready, you’ll be in a stronger position to attract serious buyers and move forward without disruption.
At Northwood, we’re here to help you prepare, plan and progress. Whether you’re ready to sell or simply weighing up your options, your local Northwood team is here to offer clear, expert advice.
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