Beverley & Hull Landlord Fees (Standard Lets)
All our fees are shown inclusive of VAT where applicable.
Tenant ‘Introduction Only’ (Service Level 1)
£540 (The fee for this level of service is payable upfront).
A basic ‘tenant introduction only’ package including:
- initial value and marketing advice
- detailed property description
- digital marketing on Northwood national website and our social media channels
- production of photography
- promotion of your property on our major marketing portals
- installation of ‘to let’ board
- dedicated Lettings Negotiator
- review of suitable tenants
- accompanied viewings
‘Notes of Interest’ in the property from interested parties (post viewing) are sent to the Landlord for selection. Upon selection it is the responsibility of the Landlord to:
- carry out referencing of the potential tenants
- carry out ‘right to rent’ checks
- produce and issue tenancy documentation
- supply compliance certification to the tenants
- produce an inventory of condition and check-in documentation
- ensure the tenants deposit is registered
Let Only (Service Level 2)
One calendar months rent (The fee for this service is payable upfront and subject to a minimum fee of £690 inc. VAT)
Our ‘Let Only’ package includes:
- property condition assessment
- initial value and marketing advice
- detailed property description
- digital marketing on Northwood national website and our social media channels
- production of photography
- promotion of your property on our major marketing portals
- installation of a ‘to let’ board
- review of suitable tenants
- accompanied viewings
- key handling and management
- assistance in review and selection of tenants on receipt of ‘notes of interest’
- full applicant qualification to include referencing of the potential tenants (including guarantors if required) and ‘right to rent’ checks
- preparation of full legal documentation including assured shorthold tenancy agreement
- legal safety compliance audit and supply of certification to the tenants
- production of a digital photographic inventory of condition and ‘check-in’ inspection
- collection of first months rent and deposit
- Initial statement for tax purposes.
For additional services please request quote.
Monthly Management Services
Rent Collection (Service Level 3)
Set-up Fee £420
This service includes all of the services as listed above in the ‘Let Only’ package at a discounted rate and is for Landlords who use our ongoing services and do not wish to have those awkward and difficult conversations with tenants who have paid their rent late, or who cannot afford to pay their rent.
This fee is payable each time a new tenant moves into the property and is deducted from the first month’s rent.
Monthly management Fee 10.8% (subject to a minimum fee of £60 (inc. VAT)
The additional monthly services provided includes:
- monthly rent collection
- payment of monthly rent by BACS
- rent default management
- monthly and annual statements for tax purposes
- access to our client portal holding all of your property and financials details allowing 24/7 access for transparency
For additional services please request quote.
The Tenant has your name and contact details and will communicate directly with you regarding any maintenance issues at your property.
An outgoing management fee will be charged at the end of the tenancy for photographic inventory of condition and ‘checkout’ report,
and deposit administration, please see post tenancy fees.
Fully Managed (Service Level 4)
Set-up Fee £420
This package includes all of the services as listed above in the ‘Let Only’ and ‘Rent Collection’ packages for Landlords who use our ongoing monthly services.
This fee is payable each time a new tenant moves into the property and is deducted from the first month’s rent.
Monthly Management Fee 14.4% (subject to a minimum fee of £60 (inc. VAT)
The additional monthly services provided include:
- tenants deposit administration with the TDS
- a dedicated property manager
- handling of maintenance and repair reports by your tenant
- handling and management of utilities
- management of council tax liabilities
- management of periodic legal compliance
- initial digital photographic property inspection with report on condition, three months after move-in
- digital six monthly, photographic property inspections with a report on condition
- mediation of deposit disputes
- supply of information regarding all legislation changes
- access to legal advice through our in-house legal team
- access to our panel of vetted contractors
- invoice handling
- production and supply of monthly and annual electronic tax statements
- free Renters Rights Act 2025 compliance support
This involves a full maintenance service where the Tenant contacts us directly in all instances and we co-ordinate on your behalf.
Ad-hoc Fees
Not all of our packages are inclusive, check your terms of business and the below table which identifies ad-hoc per package.
| Chargeable Activity | Additional Charges | Included in Service Level | |||
|---|---|---|---|---|---|
| 1 | 2 | 3 | 4 | ||
| Full applicant qualification to include referencing and right to rent checks | For up to two tenants | N | Y | Y | Y |
| Additional tenant referencing and right to rent checks | £24 for each additional reference (per tenant) | N | N | N | N |
| Guarantor referencing | £24 for each guarantor | N | N | N | N |
| Landlord Onboarding (to verify identity, ownership, PEP and Sanctions Checks) | £40 per property (applicable upon first engagement with Northwood) | N | N | N | N |
| Landlord Sanctions Checks prior to start of each tenancy | £24 per tenancy | N | N | N | Y |
| Professional hourly rate | £84 per hour for Lettings Team / £168 per hour for Director (ie. site visits or ad-hoc work) | N | N | N | N |
| Annual digital statement & invoices | £72 (available free of charge on client portal) | N | N | Y | Y |
| Duplicate statements | £12 per statement (available free of charge on client portal) | N | N | N | N |
| Digital photographic inventory and Check-In (Unfurnished) | £168 (based on a two bedroom property with up to five rooms) / £30 per additional room | N | Y | Y | Y |
| Digital photographic Inventory (Furnished) | £204 (based on a two bedroom property with up to five rooms) / £30 per additional room | N | N | N | N |
| Digital photographic ‘checkout’ report at the end of tenancy including utility management and deposit adjudication process | £168 | N | N | N | Y |
| Additional / Ad-hoc Property Inspections (delivered digitally with colour photos) | £96 (two per annum included in Fully Managed service) | N | N | N | N |
| Printed pdf report of property inspection (with colour photos) | £54 | N | N | N | N |
| Void period property inspection / empty homes visit | £48 (within 5 miles, £1 per mile thereafter) | N | N | N | N |
| Deposit administration with the TDS | £50 | N | N | N | Y |
| Deposit transfer fee to landlord scheme | £25 | N | N | N | Y |
| Single deposit claim and dispute resolution (subject to minimum claim of £100) | £90 | N | N | N | N |
| Rent review, negotiation and issue of S 13 Notice (including comparable report) | £120 | N | N | N | N |
| Rent review, negotiation and implementation of Non Housing Act tenancies (including comparable report) | £120 | N | N | N | N |
| First Tier Tribunal Fee | £60 | N | N | N | N |
| Withdrawal fee after marketing has began | £168 | N | N | N | N |
| Withdrawal fee (after successful references have been obtained and during tenancy) | One calendar months rent | N | N | N | N |
| Serving of tenant legal notices (e.g. S3 / S47 / S48) | £60 per notice or document | N | N | N | N |
| Support to solicitor for serving of legal documents | £168 (all documents available free of charge on client portal) | N | N | N | N |
| Processing of Statutory Declaration | £72 | N | N | N | N |
| Bailiff Attendance (does not include the cost of the court appointed bailiff) | £168 per visit | N | N | N | N |
| Takeover management fee | 180 | N | N | N | N |
| Additional contractor quotes | £30 per quote (two quotes included in Fully Managed service) | N | N | N | N |
| Fee for checking of contractor certificates to ensure compliance (if landlord instructed own contractor) | £15 per certificate | N | N | N | N |
| Fee for procurement of contractor quotes, arranging access, inspecting works and handling of invoicing | 12% added on to the contractor invoice | N | N | N | N |
| Sale of property to a sitting tenant / 3rd party introduced by Northwood | 1.2% of agreed sale price (subject to a minimum fee of £1200) | N | N | N | N |
| Sale of property with tenant-in-situ through another agency, where purchaser does not wish to continue with our management services | Standard withdrawal fee of one calendar months rent applies | N | N | N | N |
| Provision of access to property for landlords specified contractors | £84 per hour or part thereof | N | N | N | N |
| Rent guarantee insurance | Price available on request (subject to change) | N | N | N | N |
| Provision of additional keys | £15 per key (plus cost of key) | N | N | N | N |
| Key Holding | £60 per annum | N | N | Y | Y |
| Non-UK resident accounting transactions | £48 per transaction (free of charge if registered with HMRC) | N | N | N | N |
| Land Registry check (where not provided by the Landlord) | £20 | N | N | N | N |
| Payment of Utility Bill or Supplier (not on our accounting system) on behalf Landlord | £20 per payment | N | N | N | N |
| Pre-payment meter top-up | £48 per meter (does not include top-up cost) | N | N | N | N |
| International Landlord Payment (Outside of SME) | £30 (inc bank charges) | N | N | N | N |
| Provision of documentation after management has ended (more than 30days since withdrawal) | £120 | N | N | N | N |
| Out of hours attendance at property | £84 per hour | N | N | N | N |
| Issue of Government Information Sheet (RRA 25) | £30 | N | N | Y | Y |
| Fees for administration of Government mandated landlord portal | Ask for details | N | N | N | N |
| Making Tax Digital (MTD Administration Fee) | £100 (inc landlord use of software) | N | N | N | N |
| Let Only Landlord Rescue Service (Landlords overwhelmed with the obligations placed upon Landlords and fall foul of legislation, leaving them in a vulnerable position.) | £300 for initial advice | N | N | N | N |
| Support to Local Authority visits where a Notice of Entry has been issued | £72 per visit | N | N | N | N |
| Management of Schedule of Works issued by Local Authority, to completion | £250 | N | N | N | N |
| Provision of Damp Inspection to meet with RRA 25 requirements | £72 | N | N | N | N |
Accompanying Notes to Additional Charges:
Professional hourly rate: Providing specific accompanied access to the property for landlords. This may be for example to provide access for a valuer to attend the property for mortgage revaluation purposes where the tenant is unavailable and will not permit unaccompanied access.
Inventory: An inventory fee is a one-off fee, payable only upon initial instruction or after refurbishment to record the condition of the property prior to letting.
Deposit Disputes: If any proposed deductions in the security deposit are disputed by the tenant, or the tenant is non-responsive (in which case further action is required) we will charge a fee which covers compiling the relevant documentation and solicitor statutory declaration to support the landlord’s position.
Takeover Management: This fee is to be charged for taking over the management from another letting agent or private landlord and will include the issue of relevant legal notices, a property visit and legal compliance check (this fee is negotiable, please contact us for further details).
Contractor Quotes: We will provide two contractor quotes to our landlords upon request. If more than two contractor quotes are required by the landlord for works, this fee is charged per additional quote required.
Guaranteed Rent Package
Our unique and exclusive Guaranteed Rent Service provides the ultimate peace of mind and does not operate on traditional percentage fees. Each agreement is property specific and determined at the outset for a minimum term of twelve months. The benefits of this package are:
- no monthly commission or set up fees
- same day rent payments
- internal condition guaranteed (subject to terms / fair wear and tear)
- not an insurance policy
- guaranteed start date and annual income
- no legal costs for you should we need to seek possession of the property
- no void periods, you still get paid even if the property is empty
- no late or short payments, you still get paid even if the tenant does not pay
- we deal with all the tenant’s queries, questions and complaints
- you have complete anonymity
- we manage maintenance contractors on your behalf
- multi-year options (between one and three years)
- A guaranteed contract start date
If you want a risk free, no hassle property management service that provides certainty and security of your rent being paid on time, every month without fail, then our Guaranteed Rent is the package for you.
Minimum Requirements
- The property condition and decorative order must meet with minimum Guaranteed Rent standards
- The owner must ensure that the property is maintained and refreshed throughout the period of the agreement to continually meet the Guaranteed Rent standards
- Mortgage and insurance providers must consent to sub-letting
Compliance Requirements
For landlords using our Fully Managed and Guaranteed Rent services we automatically instruct our own contractors for completion of any compliance requirements at your property in order to ensure that we maintain full control in order to meet with the requirements of our terms of business. Where a Landlord wishes to instruct their own contractors to carry out compliance works such as a gas safety or electrical safety inspection (EICR), they will be required to sign a disclaimer absolving Northwood of any and all liability should there be any future issue, for example in gaining possession of their property or resulting in a penalty due to failure to provide correct certification or within required timescales. The landlord must provide proof of certification to Northwood at least 14 days prior to expiry.
In the case of Guaranteed Rent service levels, failure to provide proof of certification within these timescales will result in Northwood carrying out their own certification to comply with legal requirements, all charges incurred will be passed on to the landlord.
The following certifications are required in rental properties:
- Where gas is installed in the property, annual Gas Safety Inspection and Certification is required on each gas appliance / flue. This can be undertaken up to two months prior to expiry of the current certificate without affecting the original expiry date. We will also instruct our Engineer to service your boiler annually unless otherwise instructed.
- All rental properties require a fixed wiring electrical safety inspection, this is called an Electrical Inspection Condition Report (EICR) to be carried out to ensure the safety of the electrical installation within the property. Certification will generally be required every five years, however some installations may require a lesser frequency dependent upon the condition of the installation. This is at the discretion of the qualified Electrical Inspector.
- A Legionella Risk Assessment must be carried out on all properties on an annual basis. This can be carried out by Northwood or your own contractor.
- An Energy Performance Certificate (EPC) is a statutory requirement for all rental properties. The minimum standard for an EPC certificate is a rating of E or above (unless exempt). This is required before a tenancy can commence and a certificate is valid for 10 years.
- PAT Testing (Portable Appliance Testing) is required in all properties that have either freestanding electrical white goods (i.e. Fridge / washing machine) or in part or fully furnished properties where numerous electrical appliances are provided (i.e. TV, microwave, kettle, bedside lamps etc).
- Smoke Alarms must be installed on each floor of a rental property as a minimum requirement. We recommend installation of Bluetooth interlinked alarms to ensure the safety of your tenants and protect your property. Good quality alarms typically have a lifespan of 10 years.
- Carbon Monoxide Alarms must be installed in all rooms containing a solid fuel burning appliance (i.e. Boiler, Log burner, Gas Fire etc). Good quality alarms typically have a lifespan of 7 years.
- Chimneys that are in use in a rental property must be swept on an annual basis. It is the Landlord’s responsibility to ensure that this is carried out and a Chimney Sweep Certificate provided.
- A Hot Water Cylinder Service is required where an ‘unvented’ cylinder is installed in the property. This is to meet with manufacturers recommendations, the system must be serviced and safety devices (pressure relief valves) checked for correct and safe operation.
Compliance Fees
| Certification Type | Frequency | Cost |
|---|---|---|
| Provision of Gas Safety Inspection and Certification (including service of boiler) | Annually | £120 (each additional appliance charged at £15) |
| Hot Water Cylinder Service (including safety check) | Annually | £120 |
| Provision of Electrical Inspection Condition Report | Every five years | £198 (Remedial works in the event of an Unsatisfactory Report will be quoted at an additional cost) |
| Legionella Risk Assessment | Annually | £72 |
| EPC Certificate | Annually | £90 |
| PAT Testing | Annually | from £50 (up to 15 items tested) |
| Smoke alarm replacement | As required | from £70 each (wireless interlinked smoke alarms) |
| Carbon monoxide alarm replacement | As required | from £40 each |
| Chimney Sweep (inc clean certificate) | Annually | from £80 |