Watford Tenant Fees

We are registered with NALS Client Money Protection Scheme (member number A3170) and SAFEAgent Clients Money Protection Scheme (member number S2303) 
Tenant Fees

When you decide to rent a home, you need to budget not just for the monthly rent and household bills, but also the initial costs. Your agent will normally ask you to pay a deposit and an administration charge in addition to the first months’ rent. A full breakdown of our fees can be found further down this page.

All fees include VAT where applicable.  With the exception of the holding deposit, any other cash payments will be subjected to a £20 handling fee to cover bank charges and other adminstartive costs.  

Holding deposit

When you find a property that you like, you wil be asked to pay a holding deposit in order to process your application. The amount of this payment will form part of the first month rent and/or total deposit if your application is successful.

This payment may not be refunded to you if you decide not to progress with the tenancy application*, depending on the time that has passed between you submitting your application and withdrawal. Similarly, if there is a significant delay in sending your tenancy application or documents, causing un-toward delay in the tenancy start, you may lose your deposit/reservation fee.  It will be returned to you in the event the landlord is unable to proceed.

Before the tenancy starts, you will be asked to pay the balance of the first month rent and deposit**, etc less any holding deposit or reservation paid already. The value of the deposit may vary depending on your personal circumstances, but will be equal to at least one month's rent.

Cleared funds must be received by us normally 3 days prior to commencement of the tenancy.

* Should you not proceed with the tenancy we reserve the right to retain your holding deposit or reservation to meet any reasonable costs or loss of rent whilst the property was withdrawn from the market. This may apply whether you withdraw from the tenancy or are unable to proceed due to adverse references.

** A deposit is a sum of money taken to be held as security for the performance of the agreement and can be used against any costs or damages at the end of your tenancy as detailed in your agreement.

Administration Charge*

We will ask you to pay an administration charge to cover the costs of referencing and initial checks, and a contribution towards the preparation of the tenancy agreement, inventory preparation and check-in and correspondence with gas and electricity providers and council authorities.

* This is a non-refundable payment.


If you are a student, are unemployed or on a low income, you will need a guarantor. We also reserved the right to request a guarantor under other circumstanes. We will need to carry out reference checks on the guarantor and charge a fee for this and the administrative work we do.

The guarantor must be  UK home owner and will be asked to read your tenancy agreement and sign a guarantor agreement before the tenancy starts.

* This is a non-refundable payment.

Renewal Charge

Tenancies are normally renewed every six months. Each time you decide to renew the tenancy for a further fixed term, a charge will be made. This amount is payable in advance, and must be received prior to a new contract being signed.

Late Payment of Rent

We reserve the right to charge a fee for chasing any rents that are received more than three days late from the due date.

Early release from tenancy

If you want to leave the property before the end of the tenancy, the landlord may agree to this, but may ask you to continue to pay the rent and all household bills until the date a new tenant moves in or your tenancy comes to a natural end, whichever is the sooner. You may also be asked to pay reasonable costs in re-letting the property.

Mortgage/Landlord references

We are normally pleased to provide a reference for the above purpose. To cover our costs in administration we may charge a fee for this service.

Check out

We will charge a fee for the Check Out appointment.

If we are unable to complete the agreed Check Out appointment due to unreasonable delays by you on the day of the appointment, you may also be charged to cover our reasonable costs. Please also note that rent is payable until the day you move out of the property and surrender the keys.

Arrangement Fee

If we need to arrange for any work at the end of the tenancy because of damage to the property caused by you, we will charge you an arrangement fee of 10% of the cost of the work. This is subject to a minimum charge.

Overpayment of rent

We do not have the authority to cancel your Standing Order at the end of the tenancy and this is your responsibility. If we need to refund you rent because you have not done this, we may charge you an arrangement fee to cover the cost of administration.

Please note: at times we may accept payment for some of these fees by credit card. Should this be the case, there will be a charge added to reflect the amount that we will have to pay for the transaction. Similary banks charge us a cash handling fee, so if you your rent in cash we will make a charge to reflect this and time for lodgning the funds. We will always tell you if we have to make any charges when accepting payments. 

Our tenant fees are as follows:

  Charge (inclusive of VAT where applicable)
Administration fee - Single person   £350
Administartion fee - Couples/sharers  £225 per person
Guarantor fee  £150
Renewal fee  £36
Early release from tenancy  Landlord re-let costs (usually equivalent to 1 month rent plus an administration charge of £150)  
Late payment of rent   £48 plus interest on outstanding amount
Abandoned call-out visit of a contractor   £36 plus contractor call-out fee
Change of contract after tenancy start   £240 (will require landlord consent)
Check-out  £180
Abandoned check-out  £72
Minimum Arrangement Fee (cleaning/repairs after check-out)  £48
Overpayment of Rent  £36
Mortgage/Landlord References  £36

Northwood Watford

Opening Times

Monday - Friday 9:30 - 5:30 Saturday 9:30 - 16:00 Sunday Closed
Registered Office: Northwood (Watford) Ltd, 278 St Albans Road, Watford, WD24 6PE - Company number 5682058. VAT number 882819186.

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